Hospital Secretary Job Information

The job of a hospital secretary is often overlooked in the medical field. However, they perform many important tasks that help the hospital run smoothly. Here are the basics of being a hospital secretary and what you should expect from the job.

Becoming a Hospital Secretary

In order to become a hospital secretary, you will need to at least have a high school diploma. There is no specific college training that is required for the job. However, if you have a bachelors degree in business administration, this can be helpful. You will need to obtain a basic working knowledge of computers as well as other business concepts.

Basic Tasks

A hospital secretary may perform a variety of different tasks. They will work closely with doctors, nurses, and other hospital staff. Hospital secretaries are sometimes the first face that visitors of the hospital will see. Therefore, they will commonly work directly with the public. This will require you to have good people skills in order to be successful.

Hospital secretaries will often be in charge of answering inbound calls to the hospital. The hospital phone system can be very complicated with many different extensions. Therefore, you will have to become proficient with how your particular phone system works and display a professional demeanor at all times.

Hospital secretaries will often be responsible for a great deal of paperwork as well. They might have to do document filing as well as maintain a database of records. Hospital secretaries will typically be called on to help out in various situations by their supervisors or others within the hospital. Some hospital secretaries will be in charge of entering doctors orders into a computer system.

Hospital secretaries will often be charged with responsibility of ordering supplies, making copies, and sending the necessary faxes for their department. Their duties could entail anything that needs to be done in the business office of the hospital.

Work Schedule

Most hospital secretaries will work for a designated 40 hour shift every week. In most cases, they will work for five days out of the week. However, in larger hospitals, some secretaries will have to work odd hours. Since the hospital is always open, they may have to work weekends or nights.


The median salary for a hospital secretaries is approximately $32,000 per year. However, as they gain experience in the industry, they may be able to increase their salary to as much as $40,000 per year.

Opportunities for Advancement

Hospital secretaries may be eligible for a number of different advancement opportunities. Within the hospital, there are typically many more positions that you could potentially move up to. Many people that start out as hospital secretaries eventually move up into a role as some type of hospital administrator. Others will work as a hospital secretary while training or some other role in the medical field.

Finding a Job

If you are currently searching for a job as a hospital secretary, you should consider looking at They have recent job listings as well as other important information for job seekers.