School Secretary Job Profile

A school secretary job can provide you with a good way to get involved in the education industry. School secretaries play a vital role in the success of a school system. Here are the basics of being a school secretary and what you should expect out of the job.

Becoming a School Secretary

There is not a specific educational path that is designed for becoming a school secretary. However, in most cases, you will have to at least have a high school diploma in order to be considered for the job. If you have a bachelors degree, this can only improve your odds of getting the job. Most of the time, openings for the school secretary position will be posted in classified ads and online. You will have to apply for the job and go through an interview process. Many times, the principal of the school or the superintendent will be in charge of choosing the secretary. Sometimes, the school board will also have to meet the candidates and help in the decision. Once you are hired, you will go through a training period to learn the basic tasks involved with the job.

Basic Tasks

A school secretary will perform a variety of tasks during the course of their job. In most cases, a school secretary will report directly to a principal or superintendent. They will assist their supervisor by performing whatever tasks are assigned. Many times, a school secretary will be responsible for interacting with school visitors when they first enter the building. They may be responsible for providing a guest pass for the visitors as well. Most school secretaries will also be in charge of answering incoming phone calls for the school. School secretaries will also have to make copies and send faxes as needed. Many of them will be required to deliver messages to different areas within the school. They may also be required to manage a filing system and file important paperwork.

Work Schedule

In most cases, a school secretary will put in a 40 hour work week. However, some school secretaries may work less than that because they only work when the school is open.


The median salary for a school secretary is approximately $29,000 per year.

Opportunities for Advancement

As a school secretary, there are many different places that you could potentially advance to. However, most of the positions within the school system will require you to further your education. Being a school secretary is a good way to get a feel for how the school system works. Many school secretaries choose to obtain their bachelors degree and then pursue other jobs within the school. They can eventually move up to a teaching position, counselors position, or even an administration role.

Types of School Secretaries

There are many different types of school secretary jobs that are available. Depending on the size of the school, you might have a secretary for each major department. The principal and superintendent will usually have their own secretaries. School counselors may also have secretaries as well as any other administrators in the school system.