How to Write a Telecommuting Proposal

A telecommuting proposal is a formal proposal describing the nature and benefits of telecommuting work practices. If you're proposing a telecommuting job design, you need to be very clear about what you're proposing. Basic business practice and job design work together any competent manager will require documentation and a full explanation of how the telecommuting proposal should operate. We've put together a basic example to illustrate the issues and formatting of any telecommuting proposal.

A proposal is a structured document. The structure for the proposal is basically a report and recommendation. The proposal must contain some background information and have specific details about the position itself.

Background

This describes the current situation as the basis of the argument in favor of the proposal. For example, a sales person on the road may consider having to come into the office a waste of valuable time on the job, when the commuting time could be used getting to customers. Telecommuting is a good, viable option in a case like this. Unless there's a compelling reason to be on site, it's a much more cost effective use of time. The best way to present the information is in a brief introduction that includes:

  • The reason for telecommuting: This should be a brief clear statement of reasons, specifically including all work-related reasons.
  • Cost benefits for the organization: The selling point of the idea is that it benefits the employer. You need to explain the positive elements in the concept.
  • Why the telecommuting option is a better way of performing the tasks involved.

Spelling out the Terms

The primary description of the objective of the telecommuting proposal should be in clearly defined parts. For our example we're using a basic business situation:

  • Set out the telecommuting functions: For example, you can use a job description. Explain the idea clearly so that it's easy for your manager to recommend.
  • Times and schedules for the work: Describe the proposal in terms of working hours, schedules or any other relevant time based function of your job.
  • Communications: Contact hours, contact number and email, etc. This is particularly important as information in relation to pay scales.
  • Describe any materials you will need from the employer, like computers or phones: These should be minimal, and bear in mind the person approving your proposal is also responsible for the employer's property.
  • Information security: This can be a sensitive subject in some jobs. Some information may be the sort that employers prefer isn't transmitted by email. 
  • Occupational Health and Safety: This is a potential issue with any employer, who may be liable for compensation if you're injured on the telecommuting job. Check with HR or your insurer. The employer may require coverage, particularly public liability.