Industry Specific Cover Letters

Every letter you write for people in your own industry must be worth reading, and well presented. Cover letters are particularly important, because they contain information which is fundamental to the attached materials.

Industry specific cover letters are business letters. How they're presented reflects directly on the sender and the materials to which they refer. The main difference with industry specific cover letters is that they have to contain information expressed in professional industry terms.

Basic cover letters

The most effective way to learn how to write these letters is to start with basics:

  • Set up a standard business letter format.
  • Use a heading identifying the subject.
  • Use standard opening and closing paragraphs.
  • Note all enclosures clearly.

Writing the text

You will need to use industry specific terminology when dealing with the subject. Technical requirements can vary considerably.

Before you write the text:

  • Define the business object of your letter.
  • Define what technical information is required.
  • Decide what format you want to use.

When writing the text:

  • Always use standard business letter terminology.
  • Write a basic draft first.
  • Write only what must be in the letter.
  • Check your draft for information and text quality.
  • Make sure all technical expressions are used correctly.

Now, you can finish your letter. In some cases, a simple letter with a series of bullet points regarding the subject matter will be sufficient. Make sure your letter is brief, and contains all necessary information.

Complex cover letters

In more complex cases, where you need to provide information regarding technical or business matters, you'll need to modify your cover letter with additional text, sometimes several paragraphs.

Important: Stick to the same basic cover letter format. The easier to read and the easier it is to find information, the more effective the letter.

Drafting a complex letter

It's advisable to break up the letter into headings or sub headings when dealing with multiple or difficult technical subjects. This makes writing and editing complex letters much easier.

  • Decide on your headings, and draft each part one at a time.
  • Write basic text only in your draft.
  • Check the draft for information content and text quality.

Presentation of cover letters

Presentation for business letters must be perfect. The cover letter is the first thing the recipient sees. The presentation of your letter is a form of marketing. Good presentation is stronger marketing.

Check for:

  • Typos, grammar, and other errors.
  • Correct details for the recipient.
  • Correct use of titles .
  • Correct commercial information and references (this is vital when referring to any business transaction or personal business).

Don'ts with cover letters:

  • Don't send any cover letter without thoroughly checking all text.
  • Don't forget to make sure all enclosures are attached.
  • Don't forget to date your letters.

In any industry, your correspondence is your business at work. Set your standards high, and you'll do better business.