Administrative job questions

Written communication questions

  • Please provide a few examples of written communication (just mention) for example ? writing to embassies or central banks.
  • Please elaborate on all the types of business communication you have dealt with.
  • How many words per minute can you type?
  • What program or application do you use for your written communication?
  • Can you please edit this letter within 5 minutes?
  • What mistakes do you normally make in written communication?
  • Please explain how you would edit a letter that you have to type up. Will you only correct the spelling mistakes or do you make changes to the sentences and format of the letter as well?

Planning and order

  • How do you setup your workspace?
  • Do you prefer everything to be stored in one place or do you have a system for remembering where stuff is?
  • How do you make sure that colleagues can find information or files if you are not around?
  • How do you feel about filing?
  • Provide an example of where you had to organize a schedule, people or work space and elaborate on how you went about doing it.
  • What do you perceive as the worst part in your present/last job?
  • What tasks do you despise?
  • We have problems with___________ Please provide us with a solution to it.


  • What interests you about administrative work?
  • Where do you see yourself in 5 years?
  • What are your long term career objectives? How do you plan to get there?
  • What are your short term career objectives?
  • If you were to make a career change, to what field would you change?
  • What are the challenges for the administrative professional?
  • How can obstacles in the administrative jobs field be overcome?
  • How do you stay focused and motivated?

Handling job demands

  • Provide an example of a conflict situation where you had to select between priorities and how did you reach a compromise?
  • How do you handle a too large workload?
  • Provide an example of where you had to deal with an angry colleague about work and explain how you resolved the issue.
  • Provide an example of a strict deadline you had to deal with recently and explain how you kept the deadline.
  • Provide examples of what you see as tight deadlines.
  • What was the most recent job overload situation with a tight deadline and how did you deal with it?

Working without supervision questions

  • What type of management style do you feel most comfortable with?
  • Do you prefer to work under close supervision or do you rather just get the outline and fill in the blanks?
  • Provide an example of how you recently introduced an innovative new method of working or doing a task in your job.
  • How much in-house training have you received in the last job?
  • Do you need instructions written down?
  • Do you prefer a detailed instruction to a broad idea?
  • Provide an example of a difficult project or situation that you had to deal with on your own.
  • Provide a summary of how you organize your work.

Accuracy and detail

  • Do you enjoy going through a project/ memo/ article to find mistakes? Motivate please.
  • Would you describe yourself as a holistic thinker or an analytical thinker and explain why you say so.
  • Do you enjoy proofreading?

Work priority scheduling questions

  • How do you plan work priorities?
  • Do you use a specific system and if so, explain?
  • When you have three or more important projects scheduled for the same day, do you have a system in place to decide which one needs to be finished first?
  • On what do you base your decision for the priority level of the work?

Dealing with conflict

  • What type of person do you work with easily?
  • What type of personality do you dislike?
  • Provide an example of a conflict situation with a fellow worker and explain your part in the situation. How was the situation resolved?
  • What makes you mad in the work place and how do you deal with the anger?
  • What type of information do you consider to be confidential about a fellow worker?