Job Interview Follow up Letter: Dos and Don'ts

The job interview follow up letter can play an essential role in the job selection process. Some employers wait until they receive thank you letters before they make a selection and will view the applicants who didn't send follow up letters as less enthusiastic for the job than the applicants who do. If you write the job interview follow up letter correctly, you can increase your chances of getting the job, so make sure that you keep a few dos and don'ts in mind.

Do: Thank Each Interviewer Individually

You should be certain to get your job interviewer's name during the interview; if you have more than one interviewer, you should ask for the names of every interviewer. You may ask an administrative assistant for business cards for your interviewers or you can simply take note of their names before you begin. Showing that you pay attention to this level of detail and that you want to thank each interviewer for their time demonstrates your enthusiasm.

Don't: Write Too Much

While there is a fair amount of material that you want to cover in your interview follow up letter, you don't want to overwhelm the interviewer. Be clear and concise, cover what you need to cover and don't ramble. An ideal follow up letter should be only about a page and no more than a page and a half.

Do: Do More than Just Thank the Interviewers for Their Time

The most effective type of interview follow up letter does more than simply thank the interviewers for their time and consideration. There are three important points you should address besides thanking the interviewers:

  • Be Enthusiastic: Continue to express your enthusiasm for the company and the position. Be specific about the challenges of the job that you look forward to undertaking if you get the position.
  • Highlight Your Experience: Reiterate your experience and state how it specifically applies to the position.
  • Use the Opportunity to Resolve Any Issues: During the interview, you may have come across an interview question that you don't feel you answered to the utmost of your ability. The interview follow up letter may be your last opportunity to resolve any issues you had with the interview, so take the opportunity to fully answer any questions you felt you could have answered better. 

Don't: Forget to Proofread

One of the most important and often overlooked steps in the interview follow up letter process is the final editing. Sending out thank you letters that have errors shows your lack of professionalism. It also demonstrates that you didn't care enough about the company and the position to spend the extra time necessary to read your letter before you sent it. If you want to be especially thorough, you should ask a friend to proofread the letter as well for additional input.