Executive Assistant Sample Resume

Mary K. Smith
1234 Center Street
Dallas, Texas 75000
Home: 214-555-5555
Cell: 214-555-5556
Email: mksmith@frontfocus.com

Objective
To find an Executive Assistant position focused on performing a variety of high-level projects in support of organizational and executive level goals.

Summary of Qualifications

• Computer literate and internet savvy.
• Excellent professional communication skills.
• Superior attention to detail, calm under pressure, proactive and confident.
• Outstanding ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization.
• Proficient with all current software programs.
  

Education
Texas Christian University, Fort Worth, TX
Bachelor of Science in Business Administration (May 1998)

Work Experience
Executive Assistant: Aug. 2004 - Present, Landstar Ltd., Fort Worth, TX

• Manage all executive level administrative tasks including scheduling meetings and conference calls, and arranging travel.
• Assist in development of executive level reports and presentations.
• Adeptly handle incoming communications and respond to internal requests for information on a timely basis.
• Handle sensitive and confidential information with discretion.
• Meet with individuals, special interest groups and others on behalf of management.
• Developed a innovative records management system to process executive travel-related accounting documentation.

Administrative Assistant: Feb. 2000 - Aug. 2004, Monarch Manufacturing, Irving, TX

• Provided administrative support including copying, faxing, mail handling, and supplies management.
• Scheduled off-site meetings by contacting guest speakers, sending notices, making appointments, conducting interviews and notifying appropriate parties of the time and location.
• Coordinated internal meetings by preparing agendas and other written materials.
• Processed database inquiries and adeptly utilized spreadsheet and presentation software for multiple, deadline-oriented projects, and completed expense account documentation and filing with accounting.

Administrative Assistant: July 1998 - Jan. 2000, Combes Supply, Arlington, TX

• Read and screened incoming mail and reports.
• Greeted visitors and handled their requests.
• Prepared agendas and collected materials for corporate meetings.
• Edited all correspondence and documents for management.
• Filed and retrieved all corporate documents and reports.
• Quickly and accurately responded to incoming phone calls.

Affiliations
National Association of Female Executives
International Association of Administrative Professionals